Job Summary

The Administrator will be responsible for providing administrative support to the Southern Africa Philanthropy Foundation (SAPF) team to ensure efficient operation of the office. This role involves handling a variety of tasks in the Finance and Projects  Departments and  ensuring that all administrative activities run smoothly and efficiently.

Key Responsibilities

• Maintain and update records, databases, and filing systems.
• Coordinate meetings, appointments, and travel arrangements.
• Assist in the preparation of reports, presentations, and other documents.
• Support the team with various administrative tasks as needed.
• Liaise with external partners and stakeholders.
• Ensure compliance with organizational policies and procedures.
• Assist with administrative tasks related to conducting  due diligence on beneficiary organizations, ensuring all necessary documentation and information are collected and passed on to the Validation Team.
• Keep project records up to date.
• Prepare and distribute minutes of meetings, ensuring accurate and timely documentation of discussions and decisions.

Qualifications and Experience

• A post matric  Finance or Administration qualification.
• Proven experience as an administrator or in a similar role – ideally at an NGO.
• Basic accounting knowledge.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong written and verbal communication skills.
• Knowledge of office management systems and procedures.

Personal Attributes

• Strong ethical standards and integrity.
• Attention to detail and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Commitment to the mission and values of the Southern Africa Philanthropy Foundation (SAPF) Flexibility and adaptability.
• Positive attitude and willingness to learn.

Apply by 5 September 2024 by sending your resume to vacancies@sa-pf.org.za .

PLEASE NOTE ONLY SHORTLISTED CANDIATES WILL BE CONTACTED BY SAPF